Reisbeleid

Last Updated on November 4, 2025

Planetree Travel Chargeback beleid

Beleidsverklaring

Planetree's onkosten voor zakelijke reizen en andere zakelijke onkosten verstrekt op grond van een dienstverleningsovereenkomst zijn voor rekening van de Klant. Planetree zal documentatie bijhouden zoals vereist door haar interne beleid en eventuele voorschriften van de Internal Revenue Service (IRS) en zal de Klant op redelijk verzoek een kopie verstrekken.

Planetree zal alleen redelijke, noodzakelijke en gepaste reis- en zakelijke kosten indienen voor betaling.

Toegestane onkostensoorten voor terugboeking

Accommodatie

• Standard single-occupancy room (refundable / corporate rate).
• Extra night(s) when required due to flight schedule or time-zone adjustment (> 3 hrs).
• No-show or late-cancel charges if incurred during client assignment.
• Not billed: Laundry, dry-cleaning, or personal services.
‍

Vliegtickets

• Economy class – all flights ≤ 4 hours or domestic.
• Business class – flights > 4 hours international.
• Checked-bag and necessary excess-baggage fees.
• Lost-luggage replacement (up to USD 100 per day, max USD 300).
• Not billed: Seat upgrades, unless at no cost to client.

‍

Ground Transportation

• Standard rideshare or taxi to/from airports and client sites.
• Rail, metro, or ferry as required for service delivery.
• Shared transport where feasible.
• Not billed: Limousine or premium car service

‍

Autoverhuur

• Economy-class rental car and fuel/charging.
• Not billed: GPS rental, insurance, or upgrad

‍

Personal Vehicle Mileage

• Mileage reimbursed at IRS (or lower country) rate for client travel under 200 mi (one way).

‍

Parkeren & Tol

• Airport and site parking (lowest available rate).
• Toll fees.

‍

Meals and Incidentals (M&IE)

• USD 100/day – when breakfast and lunch not provided.
• USD 65/day – when breakfast and lunch provided.
• Includes taxes, tips, and gratuities.
• Not billed: Alcohol or costs exceeding allowance.

‍

Telecommunications

• Hotel or in-flight Wi-Fi (when not free).
• Mobile roaming/day rates for international travel.

‍

Miscellaneous / Required Travel Services

• COVID-19 tests or vaccinations required for entry.
• Immigration / visa / ESTA fees.
• Entry-mandated visitor health insurance.
• Not billed: Passport renewals, personal insurance, fines, or personal items.

‍

Shipping Fees / Printing

• Postage, courier, and printing directly related to client services

‍

Social Functions

• Modest team or client events directly tied to contract delivery, subject to executive approval.